Membership

Carlton Gardens Tennis Club welcomes people from the community to join the club and enjoy the benefits of membership. An application form can be downloaded from this website (applications must be signed by two members). If you do not know any members come along to one of the social sessions, this is an opportunity to play some tennis and see how the club runs. 

Membership 2016-17 frequently asked questions

For all other membership enquiries email: cgtcmembers@gmail.com

 

Annual Membership fees 2016-17

 

Category Joining Fee Annual Fee
Junior (to 18yrs) NIL $80
Adult $100 $170  
Family of 3 $150 $330
Family of 4 $150 $340

Download the membership application form:

CGTC Membership Application Form 2016

Carlton Gardens Tennis Club is affiliated with Tennis Victoria. The club and Members derive benefits, such as accident insurance and directors liability insurance from this affiliation. To access these Tennis Victoria must have your contact details so they can send you a Personal Identification Number. All personal information collected by the club and Tennis Victoria is done in accordance with the National Privacy Principles contained in the Privacy Act 1988.

To find out more about the benefits of affiliation go to: www.tennisvic.com.au (If a person is a member of more than one tennis club they are required to pay only one affiliation fee) 

Version: Adopted by Committee on 11 July 2011

By-Laws

The Carlton Gardens Tennis Club Inc is an incorporated association under the Associations Incorporation Act 1981 which is complemented by Regulations. The Constitution provides a set of Rules for the legal and orderly conduct of the Association subject to the Act and the Regulations. Rule 20 determines that the elected committee of management has the power “to perform all such acts and things as appear to be essential for the proper management of the business and affairs of the Association”. The issue of these By-laws is an exercise of that power.

The Association is hereinafter referred to as “the Club” and its elected committee of management as “the Committee”.

If the Committee is of the opinion that a member has refused or neglected to comply with the Rules of the Club or its By-laws, or has been guilty of conduct unbecoming a member or prejudicial to the interests of the Club, the Committee may fine that member or suspend that member from membership or expel that member from the Club.

1. CONTROL: The Committee, its employees, agents and contractors control the supervision of the courts and the clubhouse at all times.  Instructions issued by personnel acting as court supervisors shall be obeyed in a courteous manner. Members and their guests must behave in a friendly manner to help promote social harmony.

2. MEMBERSHIP: The process for applying for membership, the membership categories and the fee structure will be set by the Committee from time to time and published to the members.  A member who fails to pay the renewal fee within 14 days of a reminder notice being mailed to the address contained in the Club’s membership records may not be reminded again and the Committee may exercise its discretion to terminate the membership.

3. COURT HIRE FEES: The court hire fees applicable to members and the general public will be set by the Committee from time to time, which also forms part of these by laws.

The courts are reserved for members on a Sunday morning until 1pm and on a Wednesday evening until 7.30pm for social tennis (“club sessions”) during which a member may play free of charge for court hire and court lights. The Committee may reserve courts for organised tennis sessions and coaching. A member can play free of charge for court hire at other times, subject to court bookings and the payment of fees for court lights.

When a member shares the use of a court with non-member/s, the non-member/s are required to pay on a pro rata basis.  For example, if a member and three non-members use a court, the member plays free of charge and the non-members pay three-quarters of the court hire fees applicable to the general public.

4. deleted.

5. COURT BOOKINGS:.Court availability and use will be determined by the Committee from time to time,  A court booking should be made through a court supervisor or the Club’s internet based system requiring the entry of the member’s name and telephone number..

6. RESPONSIBILITY FOR NON-MEMBERS (GUESTS): A member who brings guests to the courts and the clubhouse is responsible for their behaviour.  Members have a special responsibility for collecting money payable by guests when the courts are unattended by a court supervisor.  That money shall be placed in an envelope (on the face of which is recorded the member’s name, the time of court hire, the number of guests and the amount enclosed) and the envelope shall be deposited in the letter box inside the clubhouse. Alternatively, the money can be deposited into the Club’s bank account at the 185 Faraday Street, Carlton branch of the Bendigo Bank (ask at the counter for the Club’s deposit book). Alternatively, EFT payments may be made to BSB: 633 000 Account: 108726969. Any failure by a member to meet this obligation provides grounds for the member being fined, suspended or expelled.

7. ACCESS KEY: For a fee determined by the Committee from time to time., a member may obtain a key which provides current access to the courts and the clubhouse but not to court lighting switches.  The fee charged is not refundable and covers the cost incurred by the Club to periodically change the key to prevent lapsed members with a key continuing to use those keys.  The member is the sole custodian of the key and must not allow it to be used for an improper purpose.  Any neglect or refusal to comply provides grounds for the member being fined, suspended or expelled.

If a member gains access to the courts at a time when they are unattended by a court supervisor, the member has a duty of care to act in the best interests of the Club, extending to collecting and paying over money for court hire by the general public and locking up.

8. OUT OF HOURS ACCESS TO CLUBHOUSE: Access to the clubhouse when unattended by a court supervisor is only allowed in daylight hours.   Access to the clubhouse at such times requires the member being allocated a security PIN and the arming of the security alarm system on departure.

9. ACCESS TO COURT LIGHTS: Members are not allowed to use court lighting other than when the courts are attended by a court supervisor.

10. SHARING ACCESS TO COURTS: Singles play is not allowed during club sessions if others are waiting to play. Similarly, the use of courts during club sessions shall be shared with a change of players after each set. Play shall cease when a pair scores 6 games (i.e. no tie breakers) if others are waiting.

11. DRESS AND ID: Members and their guests shall dress in sporting attire which is in keeping with the Club’s promotion of the courts and the clubhouse as a highly presentable community facility.  When at the courts, members must display shoe tags issued by the Club and produce, upon reasonable request, other forms of identification.

12. SHOES: All players must wear appropriate flat-soled tennis shoes to help protect court surfaces.  Other shoe types likely to cause damage to court surfaces, in particular “cross trainers” and those with hard-edged soles, are not permitted on the Courts.

13. COURT CARE: Members shall assist by keeping the courts clear of litter which shall be placed in the rubbish bins provided.

14. FOOD AND DRINK: For safety reasons glass shall not be used around the court playing surfaces including court surrounds.  Food is not to be consumed in the courts area.

15. NO SMOKING: Smoking is not permitted at the courts and clubhouse.

16. ADVANCE PAYMENT: All fees for the hire of courts, racquets and tennis balls, or for any other service provided by the Club, are payable in advance.

17. CLUBHOUSE: Members are allowed access to clubhouse amenities free of charge, including use of the electric BBQ.  The clubhouse and BBQ are to be left in a clean and tidy state after use.  Members are responsible for making good any damage, loss or breakage as the result of their use, including participation by guests. The use of the clubhouse for social functions is a matter for negotiation in advance with the Committee which may require a letter setting out details of the request. Only in exceptional circumstances will the Committee approve the use of the clubhouse for a social function without tennis participation.

18. ABSENCE: A member absent long term should apply for the membership to be suspended to avoid having to pay another joining fee. Subscriptions are not refundable. Only in exceptional circumstances would the Committee approve suspension for an absence of less than 6 months duration.

19. TENNIS VICTORIA AFFILIATION: The Club will pay the annual affiliation fee for each member except   those who play for other clubs in Tennis Victoria sanctioned competitions and other members who play most of their social tennis at another affiliated club. For a member to be registered at no cost for Personal Accident Insurance, the Club requires an individual consent to the release to Tennis Victoria of the member’s names (given and family) and a postal address. In the absence of an individual consent to release those personal details to Tennis Victoria for accident insurance purposes, the Club will treat that member as a non-participant in the insurance program.

20. BEHAVIOUR: Members and their guests are expected to treat other members and guests with courtesy and respect.  CGTC is primarily a social club which promotes an inclusive attitude, especially on member days and during member tennis times.  The principles of tennis etiquette are to be upheld at all times.  Members are encouraged to report any grievances to the committee in writing.

21. DISCIPLINARY PROCEDURE:  The committee has the power to discipline, suspend, and expel members as per the Rules of the association.  The following guidelines will be used in circumstances where disciplinary action becomes necessary:

a) a member may complain about another members behaviour in writing (or email) to the President, or the committee can by agreement discuss a member who is generally believed to be exhibiting behaviour that is not acceptable.

b) the President will bring the matter up with the committee

c) the committee will consider and if sought fit will write to the member in question reminding them of the by-laws and purpose of the club, and the expected level of behaviour

d) if the members behaviour does not change to meet the committees expectations, then the committee will write a further letter giving them notice that the committee is considering escalating the matter in accordance with the Rules of the Association.

e) if the members behaviour still does not change to meet the committees expectations, then the committee may suspend or expel the member following a resolution and the process as set out in accordance with the Rules of the Association.

22. PRIVACY: Carlton Gardens Tennis Club will not share, sell or rent individual personal information without your advance permission or unless ordered by the court of law.  Information submitted to us is only available to the club committee members and authorised club members, for purposes of contacting you or sending you mail (and email) relating to club news and activities.  There are some instances where our affiliation to Tennis Victoria required some information to be sent for obtaining insurances – we will advise members of these instances in the club newsletter.

23.  GUESTS & VISITORS: All guests and visitors to the club are to abide by the club by-laws and those playing in organised tennis competitions by the rules as set out by the organisers of these events from time to time. Participation and continued participation in organised tennis is solely at the discretion of the relevant organisers.

endorsed by the Committee

11 July 2011

Michael Bowles

President